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March 13, 2020 - Strategies for Planning Remote Instruction - Shared screen with speaker view
Julie
27:57
Will this session be recorded so that we can share it with anyone who can't join live?
Cindy Perez (Digital Learning Hub)
28:21
@Julie Yes, this session is being recorded and will be available online
unpingco
28:32
please share link here.
unpingco
28:40
for recording
Cindy Perez (Digital Learning Hub)
29:00
keepteaching.ucsd.edu as well as https://digitallearning.ucsd.edu/instructors/resources/remote-instruction.html
Glenn Chatmas Smith
29:02
If we have time, could we also address the more banal question of how to use Zoom for “virtual office hours” That would be immediately helpful! Thanks Glenn Smith
Stephan Haggard
29:08
In addition to how to deal with courses embedded in Canvas, we also need to know how to initiate sessions with students outside of class times…
toddlevinson
30:00
Will students be getting instruction as well, regarding how to use zoom from a student perspective?
Karen Flammer
31:22
Please continue to let us know what additional resources you would like. This helps inform our priorities.
Cindy Perez (Digital Learning Hub)
31:40
@Glenn, we will have time in the second half of the session for general Q&A
Caryn Neiswender (Digital Learning Hub, T+LC)
32:09
Here’s the direct link to the Zoom Materials:
Caryn Neiswender (Digital Learning Hub, T+LC)
32:10
https://edtech.ucsd.edu/education-continuity-tools-and-resources/zoom-guides.html
Caryn Neiswender (Digital Learning Hub, T+LC)
33:25
Here’s the direct link to Skype Information: https://blink.ucsd.edu/technology/file-sharing/skype/
Vincent James Short
34:28
What are the different pros and cons between Zoom and Kaltura regarding asynchronous lectures?
dankane
34:47
Is it possible to get a podcastable classroom (or one with motion tracking camera) if you were not assigned one?
Katie Petrie
35:40
How do we make synchronous instruction accessible?
Mark Hendrickson
36:26
Concerning Zoom: If I lecture from home, what impact will a slower internet speed (the instructors or students) have on lecture and video clips we stream during class?
toddlevinson
41:18
I use 2-3 person small group discussions in my courses, and it is one of the more effective parts of my course. How could I implement this remotely? Is there a capability to do this through zoom? If not, is there any reason, I couldn’t have students set up small group google hangouts that would be active while they are also on zoom?
morganmouchka
41:45
I second that.
Katie Petrie
42:17
Is it recommended to use the registration + polling feature of zoom to actually score poll questions during synchronous instruction (like clickers)?
Jessica Garrison
42:26
I’m also interested in learning how to facilitate group work remotely
Rachel Elizabeth Bristol
42:38
There are “break out rooms” that you can use on Zoom to put people into small groups and then have them re-join the main group
Caryn Neiswender (Digital Learning Hub, T+LC)
42:43
@toddlevinson - Absolutely! You can consider using the groups functionality of Canvas, in combination with Google Meet and ZoomBreakout Rooms
Rakesh
42:43
Any suggestions how to manage Groups to make a presentation
rmizrahi
42:45
Question: Reina Mizrahi from Cognitive Science. I want to know if it reasonable for us to assume that all students on our campus have reliable internet connection and computers.
Jana Fortier
43:03
question - can students access canvas with their phones? or is a computer recommended?
Elizabeth Deen Miller
43:04
I’m also interested in how to use the “breakout rooms” feature. Am I able to attach and send a workshop prompt via Zoom?
Caryn Neiswender (Digital Learning Hub, T+LC)
43:22
For group work, it is a good idea to have students take some time to develop a group charter at the beginning of the term, so expectations are set and work processes are outlined
Jessica Garrison
44:14
What about independent, quarter-long group projects? How can I use Zoom to facility having student groups meet independently whenever they need to to discuss their on-going group final project?
Jessica Garrison
44:20
*faciltate
Jessica Garrison
44:29
*facilitate (sorry, can’t type)
Caryn Neiswender (Digital Learning Hub, T+LC)
45:48
In general, resources for students will be developed - it is helpful to know the types of materials that are needed/wanted. Please continue monitor http://keepteaching.ucsd.edu and https://digitallearning.ucsd.edu/instructors/resources/remote-instruction.html for more information as we move forward
Jesse Driscoll
46:03
I would like Matthew Herbst to explain why he has opted for non-simultaneous lectures. His expertise as someone who has a sense of what does (and does not) work would be valuable to me. I am particularly interested in strategies to “lead a discussion” with 15-20 people about a book.
Taciana Pontes
46:04
Not all students have reliable internet (or even a computer) and nor all of them will be in the same time zone as the instructors
toddlevinson
46:05
Do we manually assign people to breakout groups or does zoom randomly assign students to a breakout group?
Julie
46:19
Could you simulate the student experience by briefly initiating breakout rooms right now?
Jesse Driscoll
46:50
I second Julie’s suggestion.
Katie Petrie
46:58
@toddlevision you can choose to make it manual or random
Taciana Pontes
47:08
Many of the students are moving back to their homes overseas. So, I urge instructors to be aware of those limitations.
isaacmartin
47:16
Many universities are making this transition all at once, so I’m expecting that we will strain the capacity of the platforms, and we may have some bad days when Zoom or Canvas is overwhelmed. Are there best practices to make it easy for us to pivot quickly from one platform to another as necessary? E.g., modes of capturing asynchronous lectures that port easily across platforms?
Karen Flammer
47:17
We will create faculty learning communities to help with setting up Zoom.
Caryn Neiswender (Digital Learning Hub, T+LC)
47:34
@rakesh — One tool that you can use to coordinate group presentations in “real time” is scheduler appointment groups in Canvas. Using this tool, you schedule “slots” and have students reserve groups (even in groups): https://community.canvaslms.com/docs/DOC-12920-4152716604 and https://community.canvaslms.com/docs/DOC-10717-67952724469
Huihui Qi
47:36
Looks like Zoom Pool could be a substitute for Iclicker questions, do you recommend we use poll to track and "grade" students' online attendance?
Huihui Qi
48:23
Does the breakout room allow group screen sharing?
Celine
48:27
Should all the students be on mute while I do the lecture. Do the students know they have to unmute themselves to talk. One student at a time has to talk and mute. I am confused about that.
Kimberly Brouwer
48:30
If we do synchronous lectures, should we also record them? Or should we encourage students to be sure to attend at the scheduled time?
Vincent James Short
48:33
April can you show us that by screensharing what you're seeing?
Karen Flammer
48:34
Would everyone like a zoom session devoted to break outs?
Katie Petrie
48:50
@Karen Flammer Yes.
Julie
49:03
agree with @vincent & @karen
isaacmartin
49:05
@Karen Flammer Yes.
SE Johnson
49:07
Yes, that would be helpful.
rmizrahi
49:38
Should the number of TAs per student ratio remain the same for online courses?
David Bigham
50:40
I'd second everything Matthew Herbst is saying about asynchronous learning, for large lecture courses. I've used that method for a few years. It does take more time to record everything and post it, but I find content delivery more effective for myself and students.
isaacmartin
50:45
I notice that experienced instructors (as with the facilitators of this call) often use a division of labor where one person monitors chat during synchronous lecture. May was ask TAs to play this role consistent with university rules and their collective bargaining agreement?
Kimberly Brouwer
51:03
If we do asynchronous lectures, are we supposed to fill the scheduled class time with other activities?
Katie Petrie
51:30
How do we “raise our hand”? (Or, more importantly, how do we require students to have to raise their hand)
Jessica Garrison
52:25
I second Katie’s question about how students can raise their hands
Elisa Geiss
52:47
Go down to participants
Huihui Qi
52:50
What is the difference between Canvas zoom and canvas zoom LTI PRO?
Robyn Chadwick
52:51
We saw there was both a Zoom and Zoom LTI Pro link in Canvas. Why are there two?
Radha Ayyagari
53:00
Does it matter what type of internet connection students have? We expect to have a class of about 25.
Huihui Qi
53:31
I second question about internet speed
SE Johnson
53:44
I imagine that many of us are teaching our spring courses without TAs or readers if there are fewer than 25 students. We will not have the option of having another instructor monitor online discussions while we are teaching.
Deniz Ilkbasaran
54:11
Apologies if this came up before, but is there a link to the google doc in the screen for future reference?
unpingco
54:23
how to "raise hand"?
towen
54:43
Regarding "breakout sessions" questions: there is a setting to assign breakout session groups automatically, manually, and you can even remove and/or move students around amongst the groups. Instructors can join individual breakout groups to participate. However, I haven't found a function where we can visually see all of the breakout groups at one time.
Laurie Elizabeth Nies
55:04
If you have an ipad or smart tablet that uses a stylus, this can work like a blackboard that you write notes on. You then can flip it up so your students can read it from their Zoom screen!
Elke Riebeling
55:43
Do you turn on the Waiting Room in Settings?
Nancy Turtletaub
55:48
As a host, is there a way to see who was logged into a meeting? I am thinking for attendance purposes…
Cindy Perez (Digital Learning Hub)
56:09
We will be making our slides and this recording available on our websites digitallearning.ucsd.edu and keepteaching.ucsd.edu
Taciana Pontes
56:14
Notability app can be used as a blackboard in your iPad
Deniz Ilkbasaran
56:20
Thank you!
Julie
56:28
Hi everyone, if you're looking at the group chat right now, you'll see above that there's a "Raise Hand" icon you can click next to other icons such as "Yes" and "No"
Cindy Perez (Digital Learning Hub)
56:35
Any questions that we don’t get today we will answer after the session and make available on these websites
Caryn Neiswender (Digital Learning Hub, T+LC)
56:35
Here is information about raising your hand in Zoom: https://support.zoom.us/hc/en-us/articles/205566129-Raise-Hand-In-Webinar#h_12b8d38d-8d78-4e5b-95f9-f43bac647f2b
towen
56:36
To Nancy- yes you can see who is attending.
jequinn
56:53
There's a whiteboard feature on Zoom
Vincent James Short
56:57
I've discovered during this session that the "raise hand" option is not visible when you are in full screen mode fyi
Richard Norris
57:06
You can use an Apple Pencil with powerpoint or another program (like Keynote) as a virtual whiteboard
Nancy Turtletaub
57:10
I am asking about after the meeting ends… So we don’t have to take attendance while leading discussion
Deniz Ilkbasaran
57:50
Thank you Cindy!
jequinn
58:00
"Raise hand" is always an option, you just have to click on "Participants" from the bottom menu
unpingco
58:27
@jequinn thanks!
morganmouchka
58:47
Ideas for group work outside of the larger synchronous or asynchronous Zoom sessions. For instance, if students would like to form study groups and/or if we want students to work in groups for an independent project, but they can set their own time to meet. Should we assign groups and designate a group leader to host the meeting? Trying to minimize the number of new tools students have to use.
jequinn
59:09
We can't see that
towen
01:00:56
I'm not sure yet how to check attendance after the meeting ends. That would be a useful function
Elizabeth Deen Miller
01:01:11
April, I’m no longer seeing your screen. Is there a way to navigate back to that after using another function or have you turned it off?
Jessica Garrison
01:01:46
I would also like to know how to check attendance via Zoom. And is there also a way to automatically track participation (e.g., how often someone raises hand, whether they unmuted and spoke, etc.)?
Nancy Turtletaub
01:01:47
Towen, that would be an extremely useful thing to look into. Can you flag that, figure it out, and post something about attendance taking and zoom?
Rachel Elizabeth Bristol
01:02:13
I think it’s good to be aware that “attendance” at synchronous classes/lectures might be affected by people’s internet speed or access, so it might be worthwhile to imagine other methods of checking for student engagement
Jessica Garrison
01:02:36
Good point, Rachel
Elke Riebeling
01:02:38
How do we set it so that the speaker’s image comes to the foreground? This is not happening for me now. Do participants set this or the host?
Sonia Jain
01:02:57
How do you activate the “whiteboard” feature in zoom? Any documentation for this?
Eric L. Michelsen
01:04:37
Sometimes, I just write on paper and hold it up to the camera.
Deniz Ilkbasaran
01:04:40
I believe you can remotely connect to iPad and share screen instead of whiteboard, no?
Jesse Driscoll
01:04:50
This may be a naive question, but are there ancitipate-able bottlenecks in server space/speed/bandwith online at certain times of day?
Caryn Neiswender (Digital Learning Hub, T+LC)
01:05:28
@Eric L Michelson — great suggestion! You can also setup your phone to “watch” you writing in real time, and upload that as a video where you talk through your process
carly
01:06:20
you can connect your ipad to your computer with a USB cable and record or screenshare using quicktime
Eric L. Michelsen
01:07:52
If I hold open office hours, I can't predict exactly how many people will show up in person. It's usually less than 20, but I can't control it.
Taciana Pontes
01:09:13
I always hold office hours via Zoom by appointment
Richard Norris
01:09:41
Canvas supports the same upload system so you can place files in different modules as in Tritoned…..
Eric L. Michelsen
01:09:42
I think it's better for student to have office hours in person, whenever possible.
Taciana Pontes
01:10:18
There is an add-on for Zoom that you can get for a few different browsers in which you can easily schedule zoom meetings through google calendar
Sarah Creel
01:10:22
IMO, Canvas is much better!!
Karen Flammer
01:10:43
We are recommending holding office hours remotely since you cannot predict attendance numbers and social distance.
Taciana Pontes
01:11:48
I have administered oral exams through Zoom and I love it.
Caryn Neiswender (Digital Learning Hub, T+LC)
01:13:25
@Taciana - thank you for the feedback! I’m glad to hear Zoom worked well for the oral exams
Haytham Allos
01:16:49
I'm teaching a class with 400 students. Is there like a short video for students to help them get acquainted with Zoom features before the Spring quarter begins? In addition, as instructors, do we need to do any lockdowns on the Zoom features?
Vincent James Short
01:17:18
I second Haytham's question
Cindy Perez (Digital Learning Hub)
01:17:25
Please add any questions in this chat. We will be reviewing them and answering any unanswered questions from this session.
Elisa Geiss
01:17:59
Haytham - I agree. I have over 300 students, and not sure what to do with so many
Matthew Herbst
01:19:28
And I turn off my mic and camera when not speaking
Matthew Herbst
01:20:38
You can also have a discussion board open and students and TAs can help troubleshoot
toddlevinson
01:20:51
It would be really nice to receive video tutorials of all the functions that were discussed on this call. Knowing that something exists is nice but not helpful for us knowing how to actually do it. Seeing the functions used from the “host” point of view would be really helpful. Thanks!
r0bowen@ucsd.edu
01:21:06
Is there a way to disable chat?
Nancy Turtletaub
01:21:07
The TAs DO NOT understand any of this anymore than anyone else!!! Saying the TAs can help troubleshoot is false!!!!
Nancy Turtletaub
01:21:58
There has definitely been greater emphasis on training faculty as opposed to preparing TAs and that needs to be made explicit.
Haytham Allos
01:22:13
Are students automatically notified of Zoom invites with appropriate links for their classes?
Milos Kokotovic
01:22:38
I've been disconnected from this meeting twice so far, probably an issue with my internet connection. Could some address the several questions that were already made about bandwidth and reliability of internet service on both the student and instructor end?
Matthew Herbst
01:22:47
I certainly understand that. But discussion areas can truly help share information.
Deniz Ilkbasaran
01:22:53
Is UCSD able to get stats on student attendance to Zoom lectures? Or does Zoom provide of list of attendees after? Thank you!
morganmouchka
01:22:59
Are instructions for using Zoom different if they access Zoom through Canvas?
SE Johnson
01:23:24
Can every student be provided with links for how to use zoom? This is something that they could start training themselves to do right now.
Nancy Turtletaub
01:23:26
Deniz, I have also brought this up and suggested that attendance-taking on zoom be flagged and explained.
Megan
01:23:36
If instructors make lectures available on an asynchronous basis, can they track which students have viewed the lecture?
Sarah Creel
01:23:43
Deniz, it looks like there are meeting stats afterward and an engagement score
Deniz Ilkbasaran
01:24:04
@Nancy excellent, thanks!
Nancy Turtletaub
01:24:05
Sarah, where does that info go?
grace
01:24:09
There is a zoom tutorial link embedded in the zoom pro account sign-up page that all students now have access to.
Deniz Ilkbasaran
01:24:31
Thank you Sarah, super helpful!
Ed Ruiz
01:24:39
How to join Zoom session: https://support.zoom.us/hc/en-us/articles/201362193-Joining-a-Meeting
Ed Ruiz
01:25:08
How to test audio: https://support.zoom.us/hc/en-us/articles/201362283-Testing-computer-or-device-audio
Ed Ruiz
01:25:32
How to video: https://support.zoom.us/hc/en-us/articles/201362313-How-Do-I-Test-My-Video-
Taciana Pontes
01:26:02
I think that this a good opportunity for instructors to learn to be flexible and to adapt their teaching style to the situation. It is time to reconsider things such as attendance, traditional office hours, and even traditional ways of testing students. Trying to make the situation fit ways that are no longer helpful and accessible to all students is not productive.
Sarah Creel
01:26:06
Nancy, it goes to your Canvas account for the course. I believe you get to it in the same interface where the recorded Zoom lecture shows up.
Haytham Allos
01:26:59
How do you raise your hand in Zoom?
Reina Mizrahi
01:27:27
@Haytham Allos if you click on participants you will get a drop down menu under the chat with the raise hand option
Katie Petrie
01:27:46
What do instructors who want to offer synchronous instruction, but have classes w. >300 students do? (The zoom pro limit is 300, right?)
Haytham Allos
01:28:10
Thanks
Richard Norris
01:28:42
For the novices, it might help to publish a few examples of different class structures in Canvas and how these interface with Zoom or other distance-learning tools.
Nancy Turtletaub
01:29:08
Okay, thanks Sarah. That seems self-explanatory although I am sure it is probably more-complicated!
Cindy Perez (Digital Learning Hub)
01:29:46
vcsa@ucsd.edu
Huihui Qi
01:29:50
CAN YOU REPEAT?
Pegah Parsi
01:30:07
VCSA@ucsd.edu
Cindy Perez (Digital Learning Hub)
01:30:14
vcsa@ucsd.edu - the Vice Chancellor for Student Affairs
Huihui Qi
01:30:19
THANKS
Rachel Elizabeth Bristol
01:30:45
Also, it may be useful to include a survey in the beginning of your class where you ask students about such things as their tech access & situation so you get a sense of your students in particular
Cindy Perez (Digital Learning Hub)
01:31:40
Please add any questions in this chat if we weren’t able to get to your questions today.
Jennifer Ford
01:32:01
Can you provide a sample "survey in the beginning of your class where you ask students about such things as their tech access & situation so you get a sense of your students in particular"
Rachel Elizabeth Bristol
01:32:55
Yes - I work at the Engaged Teaching Hub and we’re working to develop this along with other resources, so stay tuned! :)
Richard Norris
01:34:08
I’m also told that it is handy to have an instructor microphone and head set when doing zoom calls for a large class… Comments?
Sarah Creel
01:35:54
I think you get those reports (attendance, engagement) in Canvas
Sarah Creel
01:38:30
believe so
Richard Norris
01:39:52
Here a headphone is handy.
Caryn Neiswender (Digital Learning Hub, T+LC)
01:40:53
@Richard Norris — Yes, absolutely, a headset with microphone not only helps with the sound quality, but it lets you type / annotate / control the screen with both hands
Sarah Creel
01:41:41
Re FAQ—Awesome!! Thanks!
Megan
01:41:42
I’d like to see some recommendations for peripherals (headsets, etc.) that improve the teaching quality with remote instruction.
grace
01:42:26
Yes suggested headset would be wonderful
Catalina
01:43:15
Thank you so much, this has been very helpful!
Sarah Creel
01:44:32
My students earlier this morning admitted they were all in their pajamas :-)
Cindy Perez (Digital Learning Hub)
01:44:46
UCSD.zoom.us
Deniz Ilkbasaran
01:46:47
as per FAQ: Could you please add more info on real-time accessibility in Zoom? I did some research re: deaf students/lecturers. One option could be adding an ASL interpreter as participant, and the student can pin their video. I know there is a way to add a professional captioner via URL as well, but not sure how that is done.
Taciana Pontes
01:47:55
if you will be having open office hours like that…it is a good idea is to set up a waiting room in the settings…so they don’t interrupt your meeting with another student
acameron
01:50:07
Thank you!
carly
01:50:21
Thank you so much to Ed Tech and the Commons for hosting this webinar and everything that you are doing, I greatly appreciate it!
Caryn Neiswender (Digital Learning Hub, T+LC)
01:50:29
@Taciana — great point!
Maureen Feeley
01:50:30
Thanks very much, all!
Sarah Creel
01:50:34
Thanks!!
Deniz Ilkbasaran
01:50:35
Thank you!!
brandon
01:50:36
Thank you! This was very helpful!
Katie Petrie
01:50:38
Thanks!